What Makes a Great Event & Conference Venue?

What to Look For When Booking

There are certain aspects of your event or conference that can affect your guests’ experience. Small details during your planning can make or break the event, so we’ve listed the important features that will make your event or conference a great one.

Location

The location of your event or conference should be at the forefront of your mind when choosing the venue. Take into consideration where your speakers and attendees will be coming from and how they will get to the venue. For out-of-towners, choose a venue close to the train station or one that has easy access to motorways, or if you’re expecting international visitors, then a venue near an airport with good connections makes sense.

Free Wi-Fi

It’s almost always the case that your speakers or guests will need internet during your event or conference, so choosing a venue that has free Wi-Fi can take the experience of your event up a notch. Free Wi-Fi can help speakers prepare their presentations, social media managers create buzz during the event and your guests have a speedy internet connection during the day.

Parking

To make things easier for your guests, choose a venue with enough parking spaces for everyone. Parking is a huge deciding factor for many people, so it’s important to choose a venue with parking at the venue or nearby. If parking is off-site, let your guests know in advance.

Catering

To ensure your event or conference makes a lasting impression, pick a venue that offers food and beverages. Venues with on-site catering teams and facilities can enhance your guests’ experience as they enjoy a meal or refreshments during the event. Some venues will charge you for a minimum number of guests, whereas others may provide refreshments as part of the venue cost.

Capacity

Every building is limited to the number of people who can occupy it at any one time. When hiring a venue for your event, the room may be limited as well. Although there will be a determined capacity for any one room, you should consider if attendees will be comfortable and able to move freely without bumping into each other. If the room feels small with low ceilings, or too large and empty, you may want to reconsider another venue or amend the number of guests.

Accessibility

Ensuring your event or conference is accessible to everyone will make a huge impact. When planning your event, ask if any guests require any special access to the venue or require anything to be able to participate in the event. This will make sure all guests feel comfortable and included throughout the day.

Choose Chelmsford City Racecourse for Your Next Event

Our venue is one of the largest in the East Anglia region and is located just 15 minutes from Stansted airport making us an ideal location for any event. We offer free public Wi-Fi, on-site catering, free parking and have a capacity of up to 20,000 people. Chelmsford City Racecourse has a selection of meeting rooms, restaurants, bars and suites ideal for any event, so get in touch now.